Issue Roundup: Coronavirus Disease (COVID-19)




As the worldwide COVID-19 crisis continues, associations are experiencing drastic impacts on their conferences, membership, and operations. These resources are compiled here to help you stay informed on this rapidly evolving situation.


ASAE Announces Vaccination Policy for In-Person Events

ASAE’s first priority in all meetings and events decisions is the safety and welfare of our attendees, exhibitors, partners, and team. In order to enable in-person events to take place with lower risk to participants, effective September 30, 2021, ASAE is requiring proof of COVID-19 vaccination for admittance to ASAE in-person meetings and events.

You will be required to show either:

  1. Proof of COVID Vaccination, OR
  2. A negative COVID test taken with 72 hours of arrival on-site. The test must be administered by a medical professional, presented on official paperwork and not be self-administered.

This policy is based on guidance and recommendations issued by the federal Centers for Disease Control and Prevention (CDC) and other public health authorities. The COVID-19 vaccines approved by the FDA for emergency use authorization and the vaccines that the FDA has fully approved have been determined to be critical in reducing the community prevalence of COVID-19.

Beginning with ASAE’s Summit Awards on September 30 and extending to all in-person meetings and events afterward, all registrants for ASAE meetings or events will be required to provide proof of COVID-19 vaccination onsite before entering the meeting venue. The only exemption to this policy will be religious or medical reasons. When this occurs, specific health protocols must be followed, and otherwise, attendees will not be admitted.

ASAE will also require registrants to submit an Acknowledgment of Personal Responsibility Form upon registering for a meeting or event and to comply with any state or local mask mandates in place for indoor events until further notice.

ASAE is working on a technology solution that will enable meeting registrants to submit proof of COVID-19 vaccination during the online registration process. The availability of that option will be communicated as soon as possible.


Advocacy Update

Pandemic Risk Insurance

Pandemic risk insurance—and especially coverage for event cancellation—remains a top priority for ASAE. A pandemic risk insurance program, which ASAE first called for in March 2020, is critically needed to help our community and others fully reestablish programs, services, the workforce, and our overall economic impact.

In May 2021, ASAE joined the Business Continuity Coalition as a steering committee member. The BCC brings together more than two dozen industries and companies representing more than 60 million workers. In addition to trade associations and professional societies, the BCC showcases organizations in the restaurant, entertainment, hospitality, gaming, retail, communications, broadcasting, and real estate industries, among others. Read ASAE’s press release for more information.

To read more, visit ASAE’s coronavirus advocacy and resources webpage or email with questions.


ASAE Research Foundation Impact Surveys

The ASAE Research Foundation continues to study how associations have approached critical decision-making about member, volunteer, staff, and constituent needs during the COVID-19 pandemic. The Association Impact Snapshot Surveys assess the pandemic’s impact on association business operations, including meetings, nondues revenue, and staff management.  

The foundation conducted two surveys in 2020 and one in early 2021. Key findings have been captured in the following three reports: 

In addition, a Phase 3 Comprehensive Final Report is available for download.  

The foundation plans to conduct additional surveys to continue to track ongoing association response to the crisis. Please reach out to if you have questions. 


Recorded Webcasts

Note: CAE credits are not awarded for viewing recordings.

Demonstrating Leadership Resilience: A CEO Dialogue
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Applying to the Paycheck Protection Program: What Your Association Needs to Know
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Leveraging Local Regional Component Relations During COVID-19: A CEO Dialogue 
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How Nondues Revenue Can Help Associations Thrive During (and Beyond) COVID-19
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Exploring Accepted Practices for In-Person Events During and After COVID-19 
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Evolving Legal Considerations During COVID-19: Ask an Attorney 
Watch nowLiability Waivers for Association Meeting Attendee

The Case for Sunsetting Programs: Crisis Response or Level Setting 
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The Impact of COVID-19 on Membership: A CEO Dialogue 
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The Association Revenue Recovery Plan 
Handouts Transcript
*No recording is available as we experienced a problem with the recording for this event.

Leading Through Crisis and Uncertainty: A CEO Dialogue 
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The Shift to Virtual During and After COVID-19: A Young Professionals Dialogue 
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Preparing Your Office and Employees for Returning to the Workplace
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The Impact of COVID-19 on Small Staff Associations: A CEO Dialogue
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COVID-19: Moving From Triage to Modeling a Future for Your Association 
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Technology Continuity in Times of Crisis: A CEO and CIO Dialogue
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Addressing Workforce Challenges During COVID-19: A CEO Dialogue 
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Association Advocacy in COVID-19: The CARES Act and Future Legislation 
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Making Critical Decisions About Meetings Amid COVID-19: A CEO Dialogue 
Watch now First Round Scenario Response Planner  What Nonprofit Board Members Should Be Doing Right Now to Address the COVID-19 Situation

Crisis Response Workshop for Associations 
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Congressional Town Hall: Association Advocacy on COVID-19 
Watch now The CARES Act: A Guide to the Resources for Nonprofits 

Association CEO Roundtable: Response to COVID-19
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Not Governance as Usual: Virtual Approaches to Manage Your Governance Strategy 
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Tips and Tools for Creating an Awesome Virtual Event Experience 
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Remote Work During COVID-19: Human Resource and Technology Considerations 
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Coronavirus: Community Conversation on Association Impact 
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(Member login required for all Collaborate discussion posts.)

Will Your Association Soon Do a Live Event With Attendee COVID Testing?

Reopening Your Association’s Offices

Reopening-for-Business Plan

Membership Renewal During COVID

Not Going Back – 100% Virtual

Can We Require Attendees to Be Vaccinated?

Staffing a Hybrid Event: How Does That Work?

How Are You Keeping Diversity, Inclusion, and Equity on Peoples' Minds During COVID-19?

Search for all discussions tagged "#Coronavirus" in the Collaborate search field.



Meeting Planners Stressed After Delta, Struggling With Hybrid, September 16, 2021

Leading Through a New Brand of Burnout, September 6, 2021

Create a "Pandemic-Proof" Pricing Strategy, September 1, 2021

A Look at Safety, Budget, and Costs for Meetings in the Current Environment, August 26, 2021

How Boards Can Thrive Virtually, August 8, 2021

A Glimpse Behind the Curtain of a Recent Hybrid Event, June 17, 2021

Three Keys to a Better Post-Pandemic Culture, May 18, 2021

Let’s Rethink the Virtual Exhibit Hall, May 12, 2021

Blueprint for the Hybrid Office, April 24, 2021

Three Questions You'll Need to Answer When Planning Hybrid Conferences, April 22, 2021

Why CEO Jobs Are at Risk During COVID-19, April 18, 2021

A Return to Meetings: COVID Protocol Document, February 4, 2021

A Return to Meetings: COVID-19 Screening and Testing, January 21, 2021

A Return to Meetings: How Contact Tracing Works, January 14, 2021


Subscribe to the Associations Now Daily News email newsletter

Six Steps for Creating a Virtual or Hybrid Sponsorship Prospectus, September 13, 2021

Steps for Successfully Implementing Your Hybrid Workforce Plan, August 23, 2021

Top Takeaways on How Membership Will Survive the Great Reset, August 16, 2021

A Real-World Example of a Hybrid Board Retreat—What Worked and What Didn't, July 26, 2021

Prioritizing Workplace Wellbeing in the Post-Pandemic Environment, July 20, 2021

Six Communication Lessons Spurred by the Pandemic, July 7, 2021

Use Emotional Intelligence to Fuel a Successful Return to Your Office, June 23, 2021

Why Virtual Events Are a Long-Term Opportunity, June 2, 2021

Advice for Pandemic-Fatigued Managers, May 24, 2021

Three Ways to Make Virtual Teams More Effective, May 10, 2021

Two Areas of Risk Management to Consider as In-Person Meetings Begin to Return, April 19, 2021

Legal Issues for Meetings: Lessons Learned and Planning Ahead, April 5, 2021 

UBIT and Virtual Tradeshows: What Associations Need to Know, March 1, 2021

Tax and Employment Law Questions Raised by Remote Work, February 10, 2021



Other Tools and Resources

Centers for Disease Control and Prevention: CDC’s resource page includes information on COVID-19 vaccination and testing, variants, and travel updates. 

U.S. Department of State Bureau of Consular Affairs: This State Department resource includes information on travel advisories, presidential proclamations on travel restrictions, and country-specific COVID-19 information.

Meetings Mean Business Coalition: MMB's toolkit of coronavirus preparedness and response resources is tailored specifically for meeting and event professionals. It includes talking points, templates, and "fast facts" graphics that can be shared in social media.