Sample Policies
As an association executive, we understand you don’t have time to reinvent the wheel. That’s why we’ve compiled the collection of sample policies below.
Do you have a sample that your fellow ASAE members might find useful? Email it to: modelsandsamples@asaecenter.org.
(Please submit original items only. We cannot post materials copyrighted to others, nor do we post promotional materials.)
Policies Index:
HR Policies
- Sexual Harassment Policy (PDF)
Organization: Venable LLP
Website: http://www.venable.com
Description: Creating and enforcing strict sexual harassment policies is a constant challenge facing associations. Human resource and staff managers must implement a fair, reasonable and workable harassment policy that conforms to the legal tenets and minimizes the association's liability exposure to harassment claims. Use this model policy to help create your association's own policy or to see what yours may be missing.
Contact: Maurice Baskin, Esq., mbaskin@venable.com
- Staff Procedure for Handling Harassment (Meetings) (PDF)
Organization: S*Marts Consulting LLC
Website: http://www.smartsconsulting.com
Contact: Sherry Marts, sherry@smartsconsulting.com
- Personnel Policies (PDF)
Organization: Society for Women's Health Research
Website: http://www.womenshealthresearch.org
Description: These Personnel Policies, developed by the Society for Women's Health Research, provides sample policy language for nondiscrimination, benefits, communicating individual complaints, corporate concern communications, and document retention.
Contact:Suzanne Stone, suzanne@womenshealthresearch.org
- Telecommuting Policy (PDF)
Organization: AMR
Description: Comprehensive policy useful for employers looking to implement a telecommuting policy.
- Whistleblower Policy for Not-for-Profit Organizations (PDF)
Organization: Venable LLP
Website: http://www.venable.com
Description: Whistleblower policy to be adopted by all employees of not-for-profit organizations.
Contact: Jeffrey S. Tenenbaum Esq., jstenenbaum@venable.com
Finance/Investment/Reporting Policies
- Sarbanes-Oxley Act Compliance Policies (PDF)
Organization: Venable LLP
Website: http://www.venable.com
Description: This document, submitted by Venable LLP, contains two policies for compliance with Sarbanes-Oxley. The policies cover document destruction and whistleblower retaliation.
Contact: Jeffrey S. Tenenbaum Esq., jstenenbaum@venable.com
- Financial Policies and Procedures (PDF)
Organization: American Alliance of Orthopaedic Executives (AAOE)
Website: http://www.aaoe.net/
Description: Accounting and Financial Policies and Procedures manual
Contact: Addy M. Kujawa, CAE, akujawa@aaoe.net
- Investment Policy (PDF)
Organization: National Athletic Trainers Association
Website: http://www.nata.org
Description: This Investment Policy, included in the NATA policies and procedures manual submitted by the National Athletic Trainers Association, includes the primary objectives of the policy, investment account and operating account and funds in excess of operation account policies.
Contact: Karen Peterson, SPHR, karenp@nata.org
- Reserve Policy (PDF)
Description: This informative sample reserve policy explains the importance of financial reserves and provides guidelines for maintaining adequate association reserves.
Board Policies
- Association Antitrust Compliance Policies and Procedures (PDF)
Organization: Harris Management Group
Description: This model association antitrust compliance policy outlines the principles and procedures involved in antitrust compliance. Need to update your current policy in time for your next Board meeting? Then this model is worth reviewing.
Contact: Robert Harris, Bob@hmgnet.com
- Board of Directors Conflict of Interest Policy and Disclosure Form: Option A (PDF)
Organization:Venable LLP
Website: http://www.venable.com
Description:Have you ensured that your Board of Directors and other volunteer leaders understand your association's conflict of interest policy? This Board of Directors Conflict of Interest Policy not only outlines 5 key board responsibilities with regard to conflict of interests, it also contains an acknowledgement and disclosure form to ensure the board agrees to their responsibilities.
Contact: Jeffrey S. Tenenbaum, jstenenbaum@venable.com
- Board of Directors Conflict of Interest Policy and Disclosure Form: Option B (PDF)
Organization:Venable LLP
Website: http://www.venable.com
Description:Have you ensured that your Board of Directors and other volunteer leaders understand your association's conflict of interest policy? This Board of Directors Conflict of Interest Policy not only clearly defines the organizations conflict of interest policy, it also contains an acknowledgement and disclosure form to ensure the board agrees to their responsibilities.
Contact: Jeffrey S. Tenenbaum, jstenenbaum@venable.com
Meeting Policies
- Anti-Harassment Policy for Association Meetings (PDF)
Organization: S*Marts Consulting LLC
Website: http://www.smartsconsulting.com
Contact: Sherry Marts, sherry@smartsconsulting.com