Dawn Crowell Murphy
Dawn Crowell Murphy is a senior associate with Pillsbury Winthrop Shaw Pittman LLP in Washington, DC.
Protecting your content rights was easier when we lived in an all-print world. Now, multiple digital channels multiply the opportunities for infringement. Brush up on the copyright rules and the ways to protect your rights.
In this age of instant information, available at the click of a mouse or a tap on your phone, how do you maintain the value of your association's content? You should know the rules regarding content ownership and use and have a strategy for protecting it from infringement.
Ownership. Absent another agreement or an employment relationship, the original creator of a work—be it a book, article, video, website blurb, or other format—is the owner of that work and has the exclusive right to publish, reproduce, license, or otherwise determine how it is used. If you have the appropriate policies and contracts in place, your association can own all works (including website content) created by your employees, agents, or others whom you've hired to create them. To ensure ownership and preclude misunderstandings, make sure your organization's contracts and employment policies are in order.
Fair use. In certain circumstances, a third party may be allowed to use your association's content without obtaining permission. Fair-use rights under copyright law are complex, subjective, and difficult to predict, but excerpting a small portion of a work for purposes such as criticism, comment, news reporting, teaching, scholarship, or research is traditionally considered fair use and may be done without the owner's authorization.
Copyright registration. Registering your copyright with the U.S. Copyright Office of the Library of Congress provides significant advantages in fighting infringers. Consider registration particularly for books, articles, studies, exams, standards, and substantial audio or video recordings.
Copyright notice. Include a proper copyright notice on print publications, as well as on specific works that may be downloaded or otherwise accessed, and on your website as a whole.
Making the rules clear for users can go a long way toward preventing infringement and protecting the value of your organization's content.
[This article was originally published in the Associations Now print edition, titled "Protect Your Content."]